Guide for Authors
Submission of Papers and Posters:
The sole means for authors to submit scientific papers & posters is the on-line Scientific Management System (SMS); this also provides all the information authors need to participate in UGI 2011. Abstracts should be submitted for evaluation by the Scientific Sub-Committee (SSC) of the LOC for UGI 2011. Links are available on the conference web site.
Outline of Scientific Submissions:
Submissions can be made in either category, paper or poster, according to the following guidelines:
| |
Paper |
Poster |
| Abstract, for assessment and acceptance at the conference. |
YES |
YES |
| Full, entire (unabridged) text of paper to be published in the Conference Proceedings |
YES |
NO |
| Oral presentation in technical session; aided by slide presentation. |
YES |
NO |
| Programmed 45-minute poster session at the exhibition for authors to respond to queries |
NO |
YES |
| Poster for display on exhibition panels. |
NO |
YES |
Abstracts, full papers and texts included in the posters must be written in either English or in Spanish, the two official conference languages.
Procedure for Authors for Participate:
Authors submitting a paper or poster should follow this procedure:
- Enter personal details and the abstract text into the SMS.
- The author will receive e-mail confirmation that the abstract has been received, together with a password enabling author access back into the system.
- The SSC will assess the abstract received. The result of the evaluation process will be given to each individual author by e-mail on the date set in the calendar.
- The author pays for registration as attendee by the deadline (30th August 2011).
Conditions for Publication and Presentation of Submissions:
- Submissions of those authors who have complied with the processes described here will be included in the Conference Proceedings (CD-ROM).
- For publication in Conference Proceedings, a full paper must be uploaded by the author as a file into the SMS by the 30th of August 2011; otherwise only the abstract will be included in the Proceedings.
- Payment of registration as an attendee allows for a maximum of two submissions only (two papers, or two posters, or one paper and one poster).
- Each author may present a maximum of two submissions only during the conference.
- Oral presentation of a paper lasts 20 minutes (a 15 minute speech, then 5 minutes for audience questions) scheduled within a technical session. A single technical session is chaired by two moderators and includes presentations of four papers all relating to a single conference theme.
- Poster authors will display their poster on panels and leave them up until the last day of the conference. A poster session is a period of 45 minutes in which the author answers attendee queries, next to the exhibition panel.
- The official conference languages of the conference are English and Spanish. A system for simultaneous interpretation between English and Spanish will be available in technical sessions (also in plenaries and main ceremonies).
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